2.0
Introductions
We have chosen SAP ERP version ECC6.0(Enterprise Control Company) system to
analyse for this assignment.
The Original name of this software is System Applications for Product.This Factsheet
provides information about the ERP implementation in SapuraKencana, providing
answers to frequently asked questions (FAQ’s).The SK ERP Project focuses on
delivering an ERP solution to SapuraKencana in the areas of Finance &
Controlling (FICO), Materials Management (MM), and Project Systems (PS).Sapurakencana
is
2.1 What is ERP?
ERP stands for Enterprise Resource Planning. An ERP is
enterprise software that helps to integrate processes and data across an
organization by coordinating all resources, information and activities. The ERP software is being implemented in SK to
benefit the organization through enhancements in controls, accuracy,
transparency, timeliness, and efficiency. This could potentially support
business growth, allowing SK to penetrate into new markets and allow employees
to work easily and effectively with customers. Many companies have benefited
from implementing an ERP to realize and gain the same benefits within the
SapuraKencana Group .Basically the SK Company had bought this system to
eliminate the workflow to make it easier and faster in term of decision making
process and in order to reduce paper
usage.
2.2
Area in ERP
The SK ERP Project
focuses on delivering an ERP solution to SapuraKencana in the areas of;
2.2.1
Finance &
Controlling (FICO),
Refers to the Finance (FI) & Controlling
(CO) modules of the ERP. It is a core module in the ERP where all financial processing
transactions are captured. Finance (FI) is primarily used for external reporting
purposes and Controlling (CO) helps provide operational information to Management
i.e. Management Accounting. The primary
users are CFOs, Financial Controllers &Finance Teams. FICO is the integration point for all
modules in the ERP. The BPOs are the owners of business processes and have the final
authority on proposed processes. The BPOs are responsible to ensure business
requirements and processes are mapped and the higher management reporting
requirements are fulfilled
2.2.2 Materials Management
(MM),
Materials Management (MM) covers the
Procurement, i.e. Procure-to-Pay, processes for materials/ services and
Inventory Management processes. It usually used by the
Material Coordinator personnel in the project team, Procurement, Projects &Warehouse.
The Material Coordinator will place an order that requested by the Field
Engineer and it’s all are based on Technical Evaluation Criteria (TEC)&
Technical Specification that are using by the client . They play a critical
role during the entire project. They are responsible to design “To-Be”
processes and provide system requirements. Their input will influence the
design of the ERP solution and their acceptance of the design will form the
basis for final clearance by the BPOs. The process flow are:-
 |
2.3
Project Systems (PS).
Project Systems (PS) integrates with Finance
& Controlling (FICO) and Materials Management (MM) to allow the
organization to plan, execute and account for projects. The user are Project Operations Teams, Project Managers, Project
Cost Controllers, Finance Teams & Procurement Teams.Projects are broadly
classified as follows:-
·
CAPEX – for all investment projects
·
OPEX – for all customer or revenue generating projects.
2.4 The License from SAP.
SapuraKencana had bought the licence from the
SAP for the purpose to use the software in the organization to make the process
flow effective and efficiently with the help with the information system. Currently
SK have less than 1000 end users and
this numbers are believe will be increase in the future based on the efficiency
and the capability and speed of the job work done by using SP ERP software.
2.5 The Team in SAP-ERP
Project
These information system will be supported by the
technical support from the Project Team (Internal staff), the supporting team
(internal staff) & the SAP staff if there is a major and serious problem
occur .The process flow are usually the user will email directly to the
Sapurakencana IT support to report the incident .Then the it support will
received the email and revert the email by raise the ticket no. Each case will
be entertained by given the ticket & support engineer that had been
assigned will investigate and solve the problems. Once completed the
notification by an email will be given that show they managed to fix the
problems.
